Transform HR processes with JobRouter®
Quick guide to digitalizing your organization’s HR processes
To stay competitive, companies must digitize their HR processes. The powerful JobRouter® digitalization platform helps by replacing manual, time-consuming processes with powerful digital workflows, helping your company to automate its business processes. Digitizing HR processes allows your company to optimize its human resources and focus on strategic HR initiatives instead of wasting time on repetitive administrative tasks.
Why choose JobRouter® for automating your HR processes?
With the JobRouter® digital process automation platform, you can digitalize, automate and optimize HR processes, better utilize resources and increase efficiency. Best of all, you can set up your own customized process landscape in no time! Here are just a few of the advantages JobRouter® offers for digitalizing HR processes compared to other solutions:
- Powerful features: JobRouter® offers a wide range of functionalities to create customized process landscapes quickly, tailored to your organization’s specific needs.
- Low-code design: With its user-friendly drag-and-drop editor, JobRouter® gives you a fast, easy way to digitalize your HR processes, with no extensive programming knowledge required.
- Adaptability: Highly customizable, JobRouter® can integrate into various HR scenarios, from digital personnel files to digital time tracking.
- Integration with existing systems: The platform seamlessly integrates with existing systems like DATEV, SAP and accounting systems, enhancing data consistency and process efficiency.
- Data protection: JobRouter® supports adherence to data protection regulations like the EU’s General Data Protection Regulation (GDPR), which sets the international standard for privacy protection.
Learn more about the benefits and use cases of digitalization in our article on digitalization in HR.
Benefits of digitalized HR processes
- Reduction in paperwork
- Ability to react quickly to changes and meet deadlines
- Minimizing error-prone or poorly defined processes
- (Partial) automation of tedious routine tasks
- Fast analysis to improve strategic decision-making
- Promoting decentralized and remote teamwork
- Simplified change management and exchange of information across multiple systems
- Clear management of employee rights and roles
- Built-in management of task assignments and escalations
- Company-wide digital implementation and compliance with existing policies
- Real-time monitoring of who is accessing which data, as well as the latest status of all ongoing processes
JobRouter® use cases for your HR department
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Digital personnel file - all data at a glance
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Request, manage and bill business travel digitally with JobRouter®.
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Submit and process business trip request digitally with an online form
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Employee Onboarding Software: Integrated, cost-effective, transparent
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Digitally submit, manage and track travel expense reports at any time
Case study
How we help our customers digitalize their HR
Digitalizing applicant management system workflows
DMG, a fast-growing dental company in Hamburg, Germany, needed a professional applicant portal with a graphical user interface. The company was already familiar with JobRouter®, which they used to process e-invoices. So, they decided to leverage our platform’s HR capabilities to automate their entire application process, including a monitored inbox, automatic distribution and customizable templates.
Digitalizing HR processes with JobRouter®
Automate job requisition
With the job requisition feature, you can submit a request for an external job posting. You can connect to any external portals like Indeed or Monster. The job posting is formatted and published to the linked external portal. Applications received through these portals are sent back into the application process.
Digitize and upload paper applications
To fully digitalize your hiring process, JobRouter® can scan and upload all paper application documents into your applicant management system.
Create employment contracts
Once the right candidate has been hired, you can automatically generate an employment contract. All the information is automatically entered and securely stored.
Assign additional job functions
You can use JobRouter® to add additional functions to an employee’s contract. The platform takes preprogrammed compensation structure rules into account. When you add an additional function, the employee’s compensation automatically increases in your payroll system.
Data exchange via SAP
After you send the contract, it returns from the employee with the completed data. You can add any missing data and then transfer it to SAP to wrap up the employee’s onboarding.
Create data fields
In SAP, you create data fields such as address data, salary data and contact information. You can transfer data from the previous process to these fields and retrieve and use it for other processes.
Third-party integrations
You can custom-integrate your SAP HR system and DATEV HR system. Your HRMS automatically fills the database of these systems to enable resource planning and employee scheduling.
With Office 365 integration, you can create and collaborate on files in various formats like Word and Excel. You can also use electronic signatures in any process for greater transparency and more efficient documentation, such as employment contracts, employee guidelines, consent forms, approvals, confidentiality agreements, expense reports and bonus agreements.
Self-service for personnel files
You can set up digital personnel files for self-service as needed. Employees can then view and edit their own files.
Collaborate in the archive
Use the archive for structured storage of all HR documents. When you create a document, you can set legal retention periods. This way, you know how long to keep them, and you receive alerts for upcoming deletions. With Office 365 integration, you can create and collaborate on files in various formats like Word and Excel.
Set retention periods
When you create a document, set legal retention periods to store them securely for a defined time and then automatically delete them. Assign document types to different categories with specific retention periods. This triggers an automatic deletion process. If needed, you can include an approval step before deletion.
Conduct performance reviews
You can digitally manage performance reviews and annual appraisals just like job interviews. It's important to delete personal data in accordance with GDPR guidelines after specific periods, which is very helpful to set automatic retention periods. Centralizing appraisal-related information also makes it easier for authorized personnel to access and report on it.
Learn more about digitalizing your HR processes with JobRouter®
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- CUSTOMER CASE
Shifting to electronic personnel records with JobRouter®
TimePartner GmbH, a staffing services company, is digitalizing its HR department using electronic personnel records. By switching to JobRouter®, the company has simplified a wide range of HR processes.
- Blog
How to revolutionize your HR department
In the modern corporate world, digitalization in HR is a key component that underpins sustainable organizations. The digitalization of human resources has led to a shift from administrative tasks to an environment marked by creativity and technological progress.