Education BPM

K-12 Schools Workflow Automation: 
Online Registration, Parent Portal and more

Online Registration is just the start.


Almost every school faces the challenge of managing a mountain of paper with inefficient manual procedures that eat up staff time. School Districts use JobRouter's online registration and parent portal to optimize those processes and reduce paperwork, eliminate the re-keying of data, and cut costs. 

But that is only the beginning. JobRouter gives K-12 Schools the power to easily and quickly convert any paper-based or manual procedure into a user-friendly and effective automated process. The significant time, costs and resources that are recovered can be re-dedicated to better serve students and parents.

Almost every school faces the challenge of managing a mountain of paper with inefficient manual procedures. JobRouter gives K-12 Schools the power to easily and quickly convert any paper-based or manual procedure into a user-friendly and effective automated process. The significant time, costs and resources that are recovered can be re-dedicated to better serve students and parents.

Reducing Paperwork & Lowering Costs

Control & Insight

Automating any of the 100's of paper-based processes found in K-12 Schools gives personnel greater control over their work and provides leadership with more insight and intelligence for decision-making.

Automating any of the 100's of paper-based processes found in K-12 Schools gives personnel greater control over their work and provides leadership with more insight and intelligence for decision-making. The JobRouter BPM Suite is a powerful all-in-one platform for automating school operations, registration, administration and performance management processes.

JobRouter Accounts Payable for Schools

Control & Insight

JobRouter's automated Accounts Payable Workflow Application
automates the entire purchase requisition process from ordering and receiving to paying invoices.

Automating any of the 100's of paper-based processes found in K-12 Schools gives personnel greater control over their work and provides leadership with more insight and intelligence for decision-making. The JobRouter BPM Suite is a powerful all-in-one platform for automating school operations, registration, administration and performance management processes.
K-12 Schools Business Process automation - student registration & parent portal

A/P For Schools

A complete A/P Workflow Application that automates the entire purchase requisition process from ordering and receiving to paying invoices.

  • Reduce transaction costs, errors and transaction processing times.
    Reduce transaction costs, errors and transaction processing times.
    Stay compliant with laws, regulations and internal standards.
  • Greater user efficiency with intelligent routing, notifications and escalations.
    Greater user efficiency with intelligent routing, notifications and escalations.
    Connect processes and systems for organization-wide visibility and control.
  • Sophisticated exception handling and sub-processes.
    Sophisticated exception handling and sub-processes.
    Easily handle exceptions that require action across multiple departments.
  • Compliant controls and audit trails.
    Compliant controls and audit trails.
    Process large quantities of ‘cases’ (paper or electronic) per day/month.
Convert any manual or paper-based procedures into automated, consistent, transparent and efficient processing of applications, forms, approvals, service reports, invoices, requests, corrective actions.
    School Online Student Registration

    Document Management

    Integrate document management into your JobRouter workflows for instant access with central storage, fast search and retrieval and access controls.

    Integrate document management into your JobRouter workflows for instant access with central storage, fast search and retrieval and access controls.
    • Any number, size, or type of document; any number of document archives.
      Any number, size, or type of document; any number of archives.
      Reduce transaction costs, errors and transaction processing times.
      Stay compliant with laws, regulations and internal standards.
    • Save time searching and retrieving. No more copying.
      Save time searching and retrieving. No more copying.
      Greater user efficiency with intelligent routing, notifications and escalations.
      Connect processes and systems for organization-wide visibility and control.
    • Integrate documents with processes for greater efficiency.
      Integrate documents with processes for greater efficiency.
      Sophisticated exception handling and sub-processes.
      Easily handle exceptions that require action across multiple departments.
    • Granular access controls for document security.
      Granular access controls for document security.
      Compliant controls and audit trails.
      Process large quantities of ‘cases’ (paper or electronic) per day/month.
    Convert any manual or paper-based procedures into automated, consistent, transparent and efficient processing of applications, forms, approvals, service reports, invoices, requests, corrective actions.
      K12 Schools - Online Parent Portal

      Online Registration / Parent Portal

      JobRouter's online registration and parent portal speeds new student registrations & annual updates and allows parents to update important information anytime, 24/7.

      Online registration and parent portal speeds new registrations & annual updates and allows parents to update important info anytime.
      • Registrations and annual student updates are completed quickly and easily.
        Registrations and annual student updates are completed quickly and easily.
        Reduce transaction costs, errors and transaction processing times.
        Stay compliant with laws, regulations and internal standards.
      • Parents can update student info 24/7. Authorized staff are immediately notified (i.e. health info-nurse).
        Parents can update student info 24/7. Authorized staff immediately notified (i.e. health info-nurse).
        Greater user efficiency with intelligent routing, notifications and escalations.
        Connect processes and systems for organization-wide visibility and control.
      • Integrates with student information system.
        Integrates with student information system.
        Sophisticated exception handling and sub-processes.
        Easily handle exceptions that require action across multiple departments.
      • Low entry cost with 500 named (school) users. Parent access adds no cost.
        Low entry cost with 500 named (school) users. Parent access adds no cost.
        Compliant controls and audit trails.
        Process large quantities of ‘cases’ (paper or electronic) per day/month.
      Convert any manual or paper-based procedures into automated, consistent, transparent and efficient processing of applications, forms, approvals, service reports, invoices, requests, corrective actions.

        A/P For Schools

        A complete A/P Workflow Application ​that automates the entire purchase requisition process from ordering and receiving to paying invoices.

        • Reduce transaction costs, errors and transaction processing times.
          Reduce transaction costs, errors and transaction processing times.
          Stay compliant with laws, regulations and internal standards.
        • Greater user efficiency with intelligent routing, notifications and escalations.
          Greater user efficiency with intelligent routing, notifications and escalations.
          Connect processes and systems for organization-wide visibility and control.
        • Sophisticated exception handling and sub-processes.
          Sophisticated exception handling and sub-processes.
          Easily handle exceptions that require action across multiple departments.
        • Compliant controls and audit trails.
          Compliant controls and audit trails.
          Process large quantities of ‘cases’ (paper or electronic) per day/month.
        Convert any manual or paper-based procedures into automated, consistent, transparent and efficient processing of applications, forms, approvals, service reports, invoices, requests, corrective actions.

          Regist​​​er / ​Parent Portal

          Registration & Parent Portal

          ​JobRouter's online registration and parent portal speeds new registrations & annual updates and allows parents to update important information anytime.

          Online registration and parent portal speeds new registrations & annual updates and allows parents to update important info anytime.
          • Registrations and annual student updates are completed quickly and easily.
            Registrations and annual student updates are completed quickly and easily.
            Reduce transaction costs, errors and transaction processing times.
            Stay compliant with laws, regulations and internal standards.
          • Parents can update student info 24/7. Authorized staff are immediately notified (i.e. health info-nurse).
            Parents can update student info 24/7. Authorized staff immediately notified (i.e. health info-nurse).
            Greater user efficiency with intelligent routing, notifications and escalations.
            Connect processes and systems for organization-wide visibility and control.
          • Integrates with student information system.
            Integrates with student information system.
            Sophisticated exception handling and sub-processes.
            Easily handle exceptions that require action across multiple departments.
          • Low entry cost with 500 named (school) users. Parent access adds no cost.
            Low entry cost with 500 named (school) users. Parent access adds no cost.
            Compliant controls and audit trails.
            Process large quantities of ‘cases’ (paper or electronic) per day/month.
          Convert any manual or paper-based procedures into automated, consistent, transparent and efficient processing of applications, forms, approvals, service reports, invoices, requests, corrective actions.

            Document Management

            Integrate document management into your JobRouter workflows for instant access with central storage, fast search and retrieval and access controls.

            Integrate document management into your JobRouter workflows for instant access with central storage, fast search and retrieval and access controls.
            • Any number, size, or type of document; any number of document archives.
              Any number, size, or type of document; any number of archives.
              Reduce transaction costs, errors and transaction processing times.
              Stay compliant with laws, regulations and internal standards.
            • Save time searching and retrieving. No more copying.
              Save time searching and retrieving. No more copying.
              Greater user efficiency with intelligent routing, notifications and escalations.
              Connect processes and systems for organization-wide visibility and control.
            • Integrate documents with processes for greater efficiency.
              Integrate documents with processes for greater efficiency.
              Sophisticated exception handling and sub-processes.
              Easily handle exceptions that require action across multiple departments.
            • Granular access controls for document security.
              Granular access controls for document security.
              Compliant controls and audit trails.
              Process large quantities of ‘cases’ (paper or electronic) per day/month.
            Convert any manual or paper-based procedures into automated, consistent, transparent and efficient processing of applications, forms, approvals, service reports, invoices, requests, corrective actions.
              K12 schools online registration & Parent Portal case study

              K12 Online Registration & Portal Case Study

              Midwest School District with over 4,000 students used JobRouter for their new online registration process and Parent Portal. Parents are extremely happy and so are the students, faculty and administration staff.

              Midwest School District with over 4,000 students streamlines their student registration and annual updates with JobRouter. Parents are happy and so are the students. Now field trips can start sooner! READ MORE

              Why Choose JobRouter Workflow Automation Software for for K-12 Schools?

              • Tailor processes to your needs.
                Customization is easy and can be done without programming. There is no template lock-in or need to purchase single-purpose tools. JobRouter adapts.
              • Automate one process or a hundred.
                Optimize a single process and build from there, or automate many processes across the district simultaneously - without worrying about per-user fees.
              • ​Integrate applications and data.
                Integrate workflows and data with the applications that school staff use every day such as Microsoft® Office and your Student Information System (SIS) or finance applications.
              • ​​A fast learning curve. Easy to Use.
                JobRouter is very intuitive and user-friendly: requires little or no user training, ensures adoption, allows authorized personnel to share work responsibilities, and makes a fast learning curve for new staff and substitutes.
              • ​Protect confidential information.
                With role- and rules-based privileges and dynamic document-level security, schools control levels of access for each type of document or data.
              • ​​​Cost-effective​. 
                In contrast to other products with high licensing and operating costs, JobRouter can be deployed quickly and cost effectively on-premise or in a cloud model. Pay only for what you use.