Food Industry Purchasing BPM

Case Study: Food Industry Supplier Automates Purchasing Workflow Across Regional Offices

JobRouter | Business Process Management Case Studies | Purchasing Workflow

PURCHASING WORKFLOW
FOOD SERVICE SUPPLIER

​A food service supply company wanted to standardize and streamline their purchasing management processes.

CHALLENGE:

The regional offices of a food service industry supply company were using a paper-based process to handle purchasing requisitions. Approvals, input and processing could take weeks and it was difficult to know the status of your requests. Approvals were further complicated when requests needed to be routed to different authorities based on which budget was being used or on dollar amount thresholds. Business rules were not being applied consistently and reporting for management was labor intensive.

Almost every school faces the challenge of managing a mountain of paper with inefficient manual procedures. JobRouter gives K-12 Schools the power to easily and quickly convert any paper-based or manual procedure into a user-friendly and effective automated process. The significant time, costs and resources that are recovered can be re-dedicated to better serve students and parents.

SOLUTION:
​JobRouter Used to Speed Purchasing Decisions

case study purchasing workflow automation

SOLUTION: Business Rules Automate Purchasing Workflows

JobRouter was chosen to create an online purchasing workflow that automated the company's purchasing requisition and approval processes. The new online process uses business rule to fully automate sophisticated routing of requests based on roles, budgets, departments and dollar amounts. Users simply handle the tasks assigned to them and never have to worry about where the request should go next - the system knows.

Decisions happen much faster since all relevant information is available to authorized approvers, who can see related estimates, vendor details and budgets.

The new purchasing system provides real-time visibility into the status of requests as well as broader reporting capabilities that can deliver insight to management for improved visibility into spending. All regional offices now using the system are following a process that consistently enforces and applies business rules, pre-purchase approvals and budget compliance.

Almost every school faces the challenge of managing a mountain of paper with inefficient manual procedures. JobRouter gives K-12 Schools the power to easily and quickly convert any paper-based or manual procedure into a user-friendly and effective automated process. The significant time, costs and resources that are recovered can be re-dedicated to better serve students and parents.

Results & benefits

  • ​Faster processing times and better control
  • Reduce maverick purchasing and errors
  • Built-in audit trails provide accountability
  • Real-time visibility and monitoring
  • Powerful reporting informs planning, negotiation and budgets
  • ​Eliminated paperwork and improved productivity
  • Control corporate spending and enforce budget compliance
  • Consistently enforced business rules and pre-purchase approval
  • Flexible enough for continuous improvement to address changing needs