K-12 Education Workflow Automation

JobRouter for K-12 Schools: Reduce paperwork, cut costs,
and optimize processes — without programming.

Almost every school faces the challenge of managing a mountain of paper with inefficient manual procedures. JobRouter gives K-12 Schools the power to easily and quickly convert any paper-based or manual procedure into a user-friendly and effective automated process. The significant time, costs and resources that are recovered can be re-dedicated to better serve students and parents.

The JobRouter BPM Suite is a powerful all-in-one platform for automating school operations, registration, administration and performance management processes.

JobRouter: Accounts Payable for Schools

A complete A/P Workflow Application that automates the entire purchase requisition process from ordering and receiving to paying invoices.

  • Eliminate time-consuming search for current/previous purchases.
  • Compliant controls and audit trails.
  • Greater user efficiency with intelligent routing, notifications and escalations.
  • Sophisticated exception handling and sub-processes.
  • Reduces transaction costs, errors and turn-around times.

JobRouter: JobArchive for Document Management

Integrated document management archive for instant access to documents with central storage, fast search and retrieval and access controls.

  • Any number, size, type document; any number archives.
  • Save time searching and retrieving. No more copying.
  • Integrate docs with processes.
  • Improved access controls for document security.
  • Low entry cost and a large initial number of users (500) who can take advantage of savings.

Why chose JobRouter for K-12 Schools BPM?
A flexible platform: Easy to use. Easy to deploy. Easy to improve.

  • Tailor processes to your needs. Customization is easy and can be done without programming. There is no template lock-in or need to purchase single-purpose tools. JobRouter adapts.
  • Automate one process or a hundred. Optimize a single process and build from there, or automate many processes across the district simultaneously - without worrying about per-user fees.
  • Integrate applications and data. Integrate workflows and data with the applications that school staff use every day such as Microsoft® Office and your Student Information System (SIS) or finance applications.
  • A fast learning curve. JobRouter is very intuitive and user-friendly: requires little or no user training, ensures adoption, allows authorized personnel to share work responsibilities, and makes a fast learning curve for new staff and substitutes.
  • Protect confidential information. With role- and rules-based privileges and dynamic document-level security, schools control levels of access for each type of document or data within a student or personnel file.
  • A cost-effective model. In contrast to other products with high licensing and operating costs, JobRouter can be deployed quickly and cost effectively on-premise or in a cloud model. Pay only for what you use.

K-12 Schools Workflow Automation Use Cases

Automating any of the 100's of paper-based processes found in K-12 Schools gives personnel greater control over their work and provides leadership with more insight and intelligence for decision-making.

Administration / Student Services / Support
• Enrollment and registration
• Parental consent
• Attendance notifications
• Student interventions
• Transfers/Transcripts
• After school programs
• School safety/prevention
• Accident and theft reports
• Union records/agreements
• Strategic plan performance
• Business support services
• Contract management
• Employee self-service portal
• Supply purchase requests
• Instruction materials requests
• and more...
Finance / HR / Operations
• Accounts payable
• Purchasing orders
• Activity funding requests
• Expense/mileage reports
• Conference requests
• CE course requests
• Leave/comp time requests
• Substitute requests
• Hiring/on-boarding
• Facility requests
• Maintenance requests
• Technology requests
• Transportation requests
• Food services requests
• Print and mail requests
• and more...